Privacy Policy

Last updated: 02/10/2025

Lewis Winter Partnership (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard the information you provide to us through our website www.lewis-winter.co.uk, by email, phone, or in person.

We may collect and process the following types of personal information:

• Candidates: name, contact details, CV, employment history, qualifications, references, right to work documentation, interview feedback.
   
• Clients: contact details, company information, job vacancy details, billing information.
   
• Website Visitors: IP address, browser type, pages visited, and cookies (see Section 7).
   
• Communications: records of correspondence, emails, phone calls, or enquiries.
   

We use your personal data for the following purposes:

• To provide recruitment services and match candidates with job opportunities.
   
• To manage relationships with clients and fulfil contractual obligations.
   
• To contact you about vacancies, applications, interviews, or services.
   
• To comply with legal obligations, including right to work and compliance checks.
   
• To maintain business operations, record-keeping, and internal reporting.
   
• To improve our website, services, and user experience.
   

Under UK GDPR, we rely on:

• Consent – where you agree to share your information with us.
   
• Contractual necessity – where data is required to provide our services.
   
• Legal obligation – to meet compliance and employment law requirements.
   
• Legitimate interests – to operate as a recruitment agency and provide services.
   

We may share your information with:

• Potential employers (with your prior consent).
   
• Service providers (IT support, payroll, compliance checks).
   
• Government or regulatory bodies where legally required.
   

We will never sell your personal data to third parties.

We only retain personal data for as long as necessary:

• Candidate data: up to 2 years after your last interaction, unless you ask us to delete it sooner.
   
• Client and business records: as required by law (typically 6 years for tax and accounting).
   
• Website analytics: anonymised data may be retained for longer.
   

You have the right to:

• Access the personal data we hold about you.
   
• Correct inaccurate or incomplete information.
   
• Request deletion of your personal data.
   
• Restrict or object to processing.
   
• Receive a copy of your data in a portable format.
   
• Withdraw consent at any time.
   

To exercise your rights, contact us at office@lewis-winter.co.uk.

Our website uses cookies to enhance user experience and track visitor activity. Cookies may collect information such as IP address, browser type, and usage patterns.

You can disable cookies through your browser settings, but some features of our site may not function properly.

We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, misuse, or disclosure.

If we transfer your data outside the UK/EEA, we ensure it is protected through approved safeguards, such as standard contractual clauses.

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “last updated” date.

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Lewis Winter Partnership
Email: office@lewis-winter.co.uk
Phone: 0114 4000494
Website: www.lewis-winter.co.uk